Privacy Policy

Shenorock Shore Club Privacy Policy

If you have any requests about your personal data or queries with regard to how we handle your data you can contact us by phone at 914-967-3700.

What information do we collect?

We collect the following personal data about you:

  • Membership
    When applying for membership the personal details you provide include your name, address, phone number, email address, business address, date of birth, a picture of yourself, information about your work and your industry sector. Depending on the membership type, we may collect information on spouses and/or dependents if listed as additional named persons on the account. We also collect your bank account information which is required for the processing of your membership application and continual renewal of your membership. This information is held by a PCI-Compliant payment processor and not Shenorock Shoe Club.
  • Private Events
    When an individual contacts us with a new enquiry we record the individual’s name, member number, or sponsoring member’s number to be able to send the client information on the event spaces. To confirm an event the client completes a booking form with their member or sponsoring member’s number.
  • Security
    To ensure the safety and security of our members, employees, and guests, we utilize video surveillance systems on our properties that may collect still and video images recorded by security cameras.
  • Incidents
    When an individual contacts us regarding an incident, we will collect the individual’s name, e-mail address, phone numbers and details regarding the incident.
  • Employee Recruiting
    When an individual contacts us regarding a position, we will collect the individuals name, phone, home address, email address, employment history, references, education history, interests, and other information as necessary relative to the position being applied.
  • Employment
    As an employee we will collect and process the individuals name, phone, home address, email address, social security number, banking information (if direct deposit is elected), emergency contacts, family member(s) personal information as necessary to process benefits.
  • Contractor\Vendor
    As a contractor or vendor we will collect and process various personal information dependent on the nature of the contract and the relationship. For example, an independent contractor may supply us a SSN as a tax identification number. Information may include name, phone, business address, email address, tax identification number and banking information for payment.
Automatically Collected Personal Data
  • Log Data
    Our web servers record information (‘log data’) when you visit our site, including information that your browser sends automatically whenever you visit the site. Information recorded in this log data includes your browser type and settings, your Internet Protocol (‘IP’) address, the date and time of your request. An IP address is identified and logged automatically in our server log files when a user accesses our website, along with the time of the visit and the pages that were visited. We use IP addresses to calculate usage levels, diagnose server problems and administer the Websites. We also may derive your approximate location from your IP address (Geolocation).
  • Cookies
    • What are cookies?
      When you visit different websites small text files are stored on your computer. These are called ‘cookies’ and most websites use them for different purposes. Cookies may be used to improve your experience of a website, for example by making particular parts of a website work or remembering preferences you’ve selected. Cookies are also used to get a picture of how often people use a website, and how they are using it, so that improvements can be made to it.
    • How we use cookies
      Cookies help us to improve your experience of our website. For example, they allow us to: • Provide certain functionality such as the ability to adjust the size of the text, and to change the color of the text and the background, to suit your preferences. • Share video content with you. Monitor how our website is being used so that we can keep improving it. There is also a cookie which enables us to administer the website and make changes to the content.
    • Opting out
      By visiting our website, some cookies will already have been stored on your computer. However, you can remove these and you can also change your browser settings to prevent them from being placed on your computer in future. For more information about this, please visit www.allaboutcookies.org.
      Please note that if you choose to opt out of our cookies, this may affect your experience of our site. For example, you may not be able to view some of the content on our site such as embedded video content, Please note that one of the cookies we use on our website is strictly necessary for our site to work. Without it, you won’t be able
    • Pixel Tags and other similar technologies
      We collect data from pixel tags (also known as web beacons and clear GIFs), which are used to, among other things, track the actions of users of the Website or email recipients of HTML email communications (did you open the e-mail), measure the success of our marketing campaigns and compile statistics about usage of the Website.
    • Analytics
      Google Analytics is a web analysis service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Websites. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can learn about Google’s practices by going to www.google.com/policies/privacy/partners/ and opt out by downloading the Google Analytics opt out browser add-on, available at https://tools.google.com/dlpage/gaoptout.
    • Aggregated Data
      We may aggregate data that we collected, and this aggregated data will not personally identify you or any other user.
    • Social media
      Depending on your settings or the privacy policies for social media services like Facebook, Instagram, LinkedIn, Pinterst, or Twitter, you may give us permission to access information from those accounts or services, such as your online behavior, should you interact with us on those services. The majority of this behavior is anonymized. For more information on how to control your privacy settings for these services, please see the privacy policies at the respective social media websites.
What are the purposes of processing personal data?

Contractual Purposes

We collect our members’ and guests personal information so that we can fulfill the contract and manage your relationship with us. For example, we may use personal information to create and manage a membership, set up an online membership account enabling you to manage your membership and communication preferences, and in creating and managing a reservation or event booking.

Legal Obligation

We may be required to process and share personal data to comply with statutory obligations, for example in providing CCTV footage to the police in relation to the investigation of a criminal offense. Details of financial transactions are retained as are legally required.

Consent

We may also process your personal information due to the consent you have provided to us to do so, for example in opting in to receive marketing communications from us, in the form of our newsletter or other marketing emails pertaining to offers and events at the Club. You may withdraw consent at any time by calling us at 914-967-3700 or by following the link to unsubscribe at the bottom of our newsletter emails.

Legitimate Business Interest

We will process your personal information to satisfy our legitimate business interests except where such interests are overridden by the interests or fundamental rights and freedoms of the individual.

Employment and Employee Recruiting

As an applicant or an employee, we will process your information as necessary during the recruiting and employee application process and to satisfy our obligations to you as an employer upon hire to ensure a happy, productive, and safe work environment.

Disclosure of information

To provide services the Club may use third party suppliers. On our behalf, as ‘processors’, these suppliers may process personal data. These suppliers have undertaken to protect that personal data and only process it under our instructions. We will never sell your personal information provided to us.

We only share personal information that is strictly required for the purposes and take reasonable steps to ensure the third parties shall only process the personal information for those purposes.

We may share your data with the following suppliers:

  • Card processing or payment services
  • IT suppliers and contractors
  • Web analytics suppliers
  • Restaurant booking system suppliers
  • Providers of CRM, marketing and sales software solutions
  • Other agents, outside vendors or service providers to perform functions on our behalf (e.g., analyzing data, providing marketing assistance, providing customer service, processing orders, bankers, auditors, etc.)

As a Member, we may also share data with reciprocal clubs in the setting up of reciprocal visits. This is on request and based upon your consent.

At times we may also share your information for the following additional purposes:

  • You request or authorize it.
  • The information is provided to help complete a transaction for you.
  • The information is provided to comply with the law, applicable regulations, court orders or subpoenas, to enforce our Terms of Use or other agreements, or to protect our rights, property or safety – or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection).
  • The disclosure is done as part of a purchase, transfer or sale of services or assets (e.g., in the event that substantially all of our assets are acquired by another party, customer information may be one of the transferred assets)
Where does your data reside?

Your information, including Personal Data, may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy, and no transfer of your Personal Information will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

How do we protect data?

We have put in place security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. .Employees are trained on the secure handling of personal information and current cybersecurity threats. We actively engage with third party cybersecurity firms to assess and help us mitigate cyber and information security risk.

Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. As such, we have put in place procedures to deal with any suspected personal data breach, and we will notify you and any applicable regulator of a breach where we are legally required to do so.

How long do we keep your information?

We will retain your Personal Information only for as long as necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain Website usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Website, or we are legally obligated to retain this data for longer time periods.

What are your rights in relation to your personal data?

You have the following rights with regards to your personal data:

  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data, under certain circumstances.
  • Request the restriction of processing of your personal data. You have the right to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for us processing it.
  • Request access to your personal data (commonly known as a ‘data subject access request’).
  • If we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
  • The right to request your personal data to not be sold to third parties. (We do not sell your data to third parties).

If you wish to exercise any of these rights please contact us by phone at 914-967-3700.

Children’s Privacy

The Club does provide services and activities in which children under the age of 13 may participate that involve the collection or use of personal information. We use reasonable efforts to ensure that before we collect any personal information from a child, the child's parent receives notice of and consents to our personal information practices.

A parent who has already given the Club permission to collect and use the child(s) personal information can, at any time:

  • Review, correct or delete the child's personal information
  • Discontinue further collection or use of the child's personal information

If you wish to exercise any of these rights please contact us by phone at 914-967-3700.

Changes to our privacy policy

We reserve the right to amend this Policy from time to time without notice. Any changes we may make to our Privacy Policy in the future will be posted on this page. Please check back frequently to see any updates or modifications.

February 2024

Copyright ©2024 by Shenorock Shore Club. All Rights Reserved.  Other sites by MembersFirst  |  Terms and Conditions  |  Privacy  |  Request My Information